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College of Science & Engineering
Science Purchasing

COSE Purchasing Information and Resurces

For Marketplace Orders: Complete the following areas when submitting shopping cart

  • Shipping Address 
  • Account Assignment Category - A-Asset, K-Cost Center, F-Grant (Click arrow for help)
  • Material Group – G1 Goods, S1 Service Non – Professional, S2 Service – Professional, G2 – Hazmat Chemicals, (Click arrow for help) 
  • Storage Location (Click magnifying glass for help) 
  • Account Assignment Category - (K) Fund/Cost Center OR (F) Fund/Internal Order Number 
  • GL Account (Refer to GL Codes List or click the magnifying glass to search) 
  • Billing Address

CHEMICALS ONLY – Use GL 731000, make sure Material Group is G2 for Marketplace and SAP orders.

ALWAYS have the vendor include shipping when requesting a quote.

Contracts do not need a Proprietary Justification form.

Contract orders will not be processed by our office until the Contracts Department has approved the TCM REQUEST in TSUS Marketplace.

Orders over $15K will need a Proprietary Justification form. This form must be signed by Requisitioner, Chair or Dean, signed and approved by Purchasing. Once approved, make sure to attach all documents and send to science-purchaser@txstate.edu

COSE Goods/Services Requisition Worksheet: All spaces MUST be filled out.

If there is anything else that we need to know about the order, PLEASE make sure it is listed on the COSE worksheet in the description area or at the bottom, NOT in email thread.

Example: Split account with specific amounts per each account. Special delivery instructions or if you want to specify certain contacts to be added to the PO email, include it in the short text description area. DO NOT send it in the email that is attached to the COSE worksheet.

Use approved vendors for order requests. If you have a vendor that you must use for a particular item because an approved vendor does not carry the item, you will need to set the vendor up in PaymentWorks. The order will not be processed until you have a vendor number from Vendor Request Department. 

Vendor Requests email is vendorrequests@txstate.edu

Software requests – Make sure you have IT approval before submitting your request to Science Purchasing. Once you have approval to purchase, attach the IT approval email to quote with COSE worksheet.

How to submit request for IT approval: For software procurement you will need to fill out the "IT Product or Service Request Form" on the IT Business Services website, https://doit.txst.edu/itbo.html